Dear Member

The BAPCA CG looks forward to seeing you at the forthcoming AGM and community day, on Saturday 19th August 2017, at Harper Adams University. The day starts at 9 am, with community for those who will a) either have stayed the night before or b) can arrive at that time. There will be a break from 10-10.30 to allow for arrivals for the day, with community starting at 10.30. Lunch is 12.30-2 with afternoon community starting again 2-3.20. After a short coffee break, the AGM will start at 3.30. The AGM will run until 4.30 and we will close out with another hour of community afterwards. There will also be an extraordinary general meeting (EGM) to consider and vote on the BAPCA constitution, which has been re-drafted in alignment with the Charity Commission’s model constitution for a Charitable Incorporated Organisation.


Saturday 19th August

This will take place at Harper Adams University (HAU), lunch and refreshments will be provided. For those wishing to travel the night before B&B accommodation has been reserved at HAU for Friday and/or Saturday nights (£54 per person per night) – the whole day has been booked at HAU, so that there will be plenty of time for encounter and debate.

We are organising a liftshare. If you have space, or would like a lift, please click this link to tell us where you are coming from and when and we will attempt to find you a liftshare. You can also click this link to find out more about the scheme.

Please book directly with the office at HAU: tel. 01952 815324; email:

Please read, and print out any of the attached documents you wish to bring with you to the AGM.

Proxy vote forms* and postal votes can be posted to: Sara Callen, BAPCA Secretary, 7 Albert Terrace, Buckhurst Hill, IG9 6DU. Please mark your envelope ‘Postal vote’, so that it will not be opened until the election at the AGM. Proxy forms can be emailed instead, to:

Please find below relevant documents for the AGM:

AGM welcome
AGM timetable
Nominations and profiles including postal vote form
Draft agenda
Draft Minutes AGM 2016
BAPCA Charitable Incorporated Organisation constitution draft (you need to be logged in as a member to view this)
Proxy Vote Form
Postal Vote Form
Convenor's report to the 2017 AGM August



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